How to Create an Outlook Read Receipt Rule
You are probably aware
that you can request a read receipt for all your
outgoing messages in Outlook by going to Options on
the Tools menu, clicking E-mail Options, then
Tracking Options and checking the Read Receipt box.
Chances are you also know that you can track a
single email by clicking Options on the standard
toolbar in a new message you can select Request a
Delivery Receipt for this Message.
But perhaps you find
yourself requesting a receipt for every other email
you send, or deleting tons of read receipts you
don’t care about because you have it set for “all”.
A simple solution might be to create a rule. To do
this follow these instructions:
-
From the "Tools"
menu select "Rules and Alerts"
-
select "New Rule" to
start the Rules Wizard
-
select the "Start
from a Blank Rule" radio button
-
select "Check
Messages After Sending" from the rules dialog
box
-
click "Next"
-
Now check the option
for the condition or conditions you want met in
order for a read receipt to be requested. A good
example might be messages to people (or all
people at one email address or "domain") that
you always want to be notified that the reader
has actually received the message.
-
check "Sent to
people or distribution list"
-
down below click the
link "people or distribution list"
-
either type in or
find the entry in the address book for the
people you want
-
click "Next"
-
select "Notify Me
When it is Read"
-
click "Next"
-
enter any exemptions
to your rule you wish to include such as "except
if the subject or body contains specific words"
and maybe those words are "Wow- that was quite a
game Sunday!" or something to that effect - (I
think you get my point).
Note: you do not have to include exceptions.
-
click "Finish"
Now every message you send that meets your
chosen conditions will automatically include a
read receipt request.
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